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The Project

When this global athletic gear retailer needed a Project & Portfolio Management tool, they performed a comprehensive search. Not surprising, they selected the best product in Clarity PPM, and the best implementation partner in WinMill Software.
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WinMill helped this client to implement Clarity PPM using a bottoms-up approach, whereby the fundamentals of project management as well as financial management would be put in place prior to portfolio management. This enabled them to bring projects into alignment with corporate priorities before tackling the overall portfolio. And because the client needed a quick win, WinMill's QuickStart was a perfect fit. They got up and running on Clarity PPM in just 30 days, deriving immediate value, with a framework and roadmap in place for implementing new functionality and onboarding new business units.

Challenge
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• Multiple tools with lack of cohesion or integration
• Multiple business processes for gathering information
• A need to integrate (in the future) with Clarity PPM implementation
• A need for greater visibility into resource capacity/demand
• A need to improve forecasting of demand
• A need for improved forecasting and prioritization of project work and budgets
• A need to streamline time tracking and approval processes

Solution
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• Implement Clarity PPM QuickStart with phased approach
• Develop views to support different project intake processes (IT, Marketing)
• Allow for different project templates for each group
• High level cost plans (financial summary) for tracking budget vs actuals
• Summarized time tracking functionality
• Implementation of resource allocations with time management

​The Results

WinMill Software was able to provide best-in-class service, providing business and project managers with greater visibility into the depths of their projects using Clarity PPM OnDemand. In less than 200 hours, this solution was designed and delivered without interruption to ongoing IT, marketing, or retail operations.
The company is now realizing the following as a result:

• Greater insight into resource capacity vs demand
• Work intake processes and templates, customized per department
• Consolidation of project information across groups, providing more accurate information for overall strategic planning
• A fully configured PPM solution, providing quick wins and immediate ROI, while laying the foundation for future functionality as the organization matures

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